Landgage Heritage Limited Privacy Notice

Landgage Heritage are committed to protecting the privacy of our clients, staff, suppliers and visitors to this website. This notice sets out how Landgage Heritage processes personal data under the General Data Protection Regulations (GDPR) and the Data Protection Act 2018.

 

The type of personal information we collect

 

​We collect data in order to deliver projects on behalf of our clients, and in the general management of the company. The personal information we handle during these activities include names, addresses, email addresses, telephone and other contact numbers as well as some financial/bank information to allow us to collect or make payments. We do not process special categories of personal data.

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you as part of your enquiry to us for the provision of archaeology and heritage services to you. We also obtain personal information from sub-contractors and service providers who undertake services for us. On occasion, we also obtain personal information from publicly available sources, such as company or local planning authority websites, as part of the implementation of our projects. We also hold personal information of our employees as is required by employment law. Finally, when visiting our website, cookies may be used to collect information to collect standard internet log and visitor behaviour information as well as to check and improve performance and content of our website. See our Cookies Policy for more information.

How we use the personal information we obtain

We use the personal data we collect for the following purposes:

  • In the implementation of our projects on behalf of our clients, to allow us to communicate with them, and to advise them.

  • To respond to enquiries.

  • As part of human resource administration in order to fulfil legal and/or contractual obligations.

  • As part of our billing and payment processes.

  • To process and respond to complaints.

  • To comply with any legal obligations.

  • To help us to improve our services. 

  • As part of marketing and business development, but consent will be sought before any materials or invitations are sent to you.

 

We may share this information with third parties who help us provide our services, as well as Government agencies as may be required for us to fulfil our legal requirements. These third parties comprise IT service providers, human resources advisors, tax and legal services providers, health and safety advisors, HMRC, as well as sub-contractors who undertake elements of project work on our behalf. The information provided to these third parties will be limited only to what is necessary for them to fulfil their roles, and they will be required to keep any information shared in a secure environment, and in accordance with this Privacy Notice.

Legal basis for our processing of personal data

Under Article 6.1 of the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

  1. Your consent. You are able to remove your consent at any time. You can do this by contacting info@landgage.co.uk

  2. We have a contractual obligation.

  3. We have a legal obligation.

  4. We have a legitimate interest

 

We do not process special categories of personal data.

How we store your personal information

Your information is securely stored on our servers, which are encrypted and managed by our IT providers. All information is password protected, and our security system includes corporate level anti-virus and software protection.

We keep personal data described above for a period of up to 10 years, in order to comply with client requirements as part of their land transactions, as well as the requirements of our insurers.

Your data protection rights

Under data protection law, you have rights including:

  • Your right of access - You have the right to ask us for copies of your personal information.

  • Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

  • Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

  • Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

  • Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

  • Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

 

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at info@landgage.co.uk if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at info@landgage.co.uk.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:     

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

Changes to this privacy notice

We regularly review this page so you're always aware of:

  • what information we collect

  • how we use it

  • what circumstances, if any, we will share it with other parties.

 

If this privacy notice changes, we'll update this page.

Last updated 16 December 2020